Editing an Event

EasyREG gives you the ability to edit your registration event configuration settings after they are initially set.  In order to edit your registration event, click on the "Edit Settings" link off of the main administrator page for the event in question.  Once in this page you can do any of the following:

Change an Event Name

The event name shows up in many places in EasyREG including on all emails sent to registrants.  If you decide to change the name to better describe your event, do so by editing the Name box at the top of the edit registration settings page  When finished remember to submit your changes.

Change Event Type

The event type dictates the format of emails and screen displays that your registrant will see.  If your event is a typical registration event, chose the default of "Registration Event".  If your event is a more general non registration type event then chose "Non Registration Event". \

Update Event Status

By default all events start with an OPEN status value.  An OPEN event state means that the registration is open for people to register too.  Once the event is full, and you do not want anyone to register further for this event, simply change the status value to CLOSED.  Upon revisiting the main administrator page you will see that all OPEN registration events are displayed at the top of the page followed by all CLOSED registration events.  If you wish to delete your event entirely you can only do so once it is in the CLOSED state.  Caution ... deleting the event is irreversible as all data files are destroyed.

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Sending/Editing Email Notifications

By default all email notifications are set to OFF unless other wise configured when setting up the registration event initially.  In this section you can turn email notifications on and off for any email that you choose.  Along with this feature comes a powerful customization ability to customize the content of these emails as well.  By simply clicking on the Edit <status> Email" link you can browse the content of all the different email notifications, make changes and save them automatically.  It is strongly recommended that if you decide to customize and activate your email notifications that you should test them out by creating dummy registrations with your registration form so you know exactly how the email will look when it goes out to all your registrants.

For additional information regarding setting and sending email notifications, please visit our tutorial section on creating a new event.

When editing the various notification emails, please be sure to save your changes for a particular email before proceeding to view/edit another notification email.  You cannot edit all three emails and then save them at one time ... you need to edit and save them one at a time.

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Updating your Registration View

This section allows you to change display associated with the View Registrations page.  With the two below settings you can change when EasyREG splits registrations into a per status view as well as how many of each status gets displayed on one page.
 

• Page split setting.  By default EasyREG will display all registrations for an event on one page up to a default of 30.  After 30 registrations is met the registrations will be split into separate pages by status (Pending, Wait List, Approved, Paid, Held).  To change the default value up or down toggle this value here.
• Status split setting.  By default EasyREG will display registrations for a particular status on one page up to 100 items.  Afterwards EasyREG will divide subsequent registrations up into pages of 100 each.  To change the number of registrations viewed on each page change this value.

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Setting Share Data Password and Form Fill Feature

• Share Data Password
  This field turns on/off the ability of a non administrator to download data from the database for a particular event.  It is very helpful if the person organizing the event is not the same person who is the main administrator approving and editing the registrations.  It is recommended in general to only have one person acting as the administrator for each event.  For more on this feature in general, please visit the Sharing Data tutorial page.

• Enable/Disable Form Fill Feature

  The Form Fill feature gives the ability to automatically fill in certain fields in a registration form when a registrant tries to register multiple people for the same or different events.  By enabling the feature (via the checkbox) this feature can be enabled on a event basis.
  
  Here's how it works ...
   

  1. User registers for an event.  After completing the form they are asked if they wish to register again for this or another event.  If the user says "yes" they are given the opportunity to select another event to sign up for.
  2. If the Form Fill feature is enabled, on all subsequent forms some of the users data from the first registration is already present in the second form.  Fields like address, zip codes, phone numbers, email addresses and other pertinent information is used again.
  3. Only text boxes are pre filled.  Text boxes are those that require typing in of information (as opposed to drop down choice boxes or radio select boxes).
  4. Textboxes not filled in are first name, last name, Date of Birth (if present) and any Liability Waiver Signature box that can be identified by the system.

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Updating Online Payment Data

Once you have setup a Paypal account with Paypal you come here and activate the ability to accept credit card payments.  Simply fill check the activate button to "Yes", fill in your Paypal email address where you will be receiving your money, and enter in the amount of the registration fee to be charged.

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